Types of emails

How to Write an Interview Follow-Up Email Design

Sending an email after an interview is a critical aspect of the job-seeking process. Crafting a well-designed and effective follow-up email after an interview can set you apart from other candidates and demonstrate your genuine interest in the position. In this article, we will discuss the essential elements of an interview follow-up email design, including tips on crafting your message, incorporating the right keywords, and using appropriate subject lines. We will also provide an interview follow-up email example to guide you through the process.

The Purpose of a Follow-Up Email After an Interview

A follow-up email after an interview serves several purposes:

  1. It demonstrates your professionalism and continued interest in the position.
  2. It keeps the lines of communication open and reminds the interviewer of your qualifications.
  3. It allows you to address any concerns or provide additional information that may not have been covered during the interview.

By sending a short and sweet follow-up email after an interview, you not only leave a lasting impression on your potential employer but also increase your chances of securing the job.

Follow-Up Email After an Interview

Crafting a Compelling Follow-Up Email

Be Mindful of Timing

The best time to send a follow-up email is within 24-48 hours after the interview. This shows your enthusiasm and ensures that your message is received while the interviewer’s memory of the meeting is still fresh. If the interview took place on a Friday, consider waiting until Monday morning to send your email.

Choose an Appropriate Follow-Up Interview Email Subject Line

Your follow-up interview email subject line should be clear, concise, and professional. Include your name and the position you interviewed for to make it easy for the interviewer to identify you. Some examples of subject lines include:

  • “John Doe – Graphic Designer Interview Follow-Up”
  • “Jane Smith: Thank You for the Project Manager Interview”

Maintain a Professional Tone

Always use a professional and courteous tone in your follow-up email. Address the interviewer by their formal title and last name, and maintain the same level of formality as you did during the interview. Proofread your email for grammar, punctuation, and spelling errors before sending it.

Key Components of an Effective Follow-Up Email Design

Express Gratitude

Start your follow-up email by thanking the interviewer for their time and the opportunity to discuss the position. This demonstrates your appreciation and helps set a positive tone for the rest of your message.

Reiterate Your Interest and Qualifications

In the body of the email, reiterate your interest in the position and summarize the key points of your conversation. Highlight your relevant skills, experiences, and accomplishments, and explain how they align with the company’s needs.

Address Concerns and Provide Additional Information

If any concerns or misunderstandings were raised during the interview, use the follow-up email to address them. Provide clarification or additional information to demonstrate your suitability for the position.

Include a Call-to-Action

End your email with a call-to-action, such as expressing your eagerness to provide further information or asking about the next steps in the hiring process. This shows initiative and helps maintain open lines of communication.

Interview Follow-Up Email Example

Interview Follow-Up Email Example

Subject Line: [Your Name] – [Position] Interview Follow-Up

Dear [Interviewer’s Title and Last Name],

I wanted to thank you for the opportunity to interview for the [Position] role at [Company] on [Date]. I genuinely enjoyed our conversation and gained valuable insights into the company’s culture and goals. I am confident that my skills and experiences align well with the position’s requirements and would make me a valuable addition to the team.

During our discussion, you mentioned the importance of [specific requirement or skill]. I would like to re-emphasize my experience in this area, as demonstrated by [a relevant project or accomplishment]. I believe this expertise would allow me to contribute significantly to [Company] and help achieve its objectives.

I also wanted to address the concern you raised about [specific issue or misunderstanding]. Upon further reflection, I realized that [provide clarification or additional information]. I hope this clarification demonstrates my ability to adapt and learn from feedback.

If there is any additional information or clarification you require, please do not hesitate to contact me. I am eager to contribute to [Company] and believe that my skills and experiences make me a strong candidate for the [Position] role.

I look forward to hearing about the next steps in the hiring process. Thank you once again for your time and consideration.

Best regards,

[Your Name]

[Phone Number]

[Email Address]


Sending a well-designed follow-up email after an interview is crucial for maintaining a positive impression and increasing your chances of securing the job. Remember to send your email promptly, use a professional tone, and incorporate the appropriate keywords and subject lines. By following these guidelines and using the provided interview follow-up email example as a template, you can create a compelling message that leaves a lasting impression on your potential employer.