Types of emails

Design Outlook Email Template: A Beginner’s Guide

Designing an Outlook email template can be a daunting task, especially if you’re not familiar with the platform’s quirks and limitations. However, with a little knowledge and some best practices, you can create an effective and professional-looking template that will help you communicate with your audience more effectively

Outlook’s Limitations

One of the biggest challenges when designing an Outlook email template is that the platform has a number of limitations compared to other email clients. For example, Outlook doesn’t support certain CSS properties or media queries, which can make it difficult to create responsive designs. Additionally, Outlook has a number of bugs and inconsistencies that can cause your template to look different on different versions or settings.

Planning Your Template

Before you start designing your template, it’s important to have a clear idea of what you want to achieve. Think about the purpose of your email, who your audience is, and what message you want to convey. Consider what type of content you’ll be including, such as text, images, or buttons, and how you want to arrange it. Sketching out a rough wireframe of your template can help you visualize the layout and make sure it’s clear and easy to understand.

Outlook Email Template

Creating the Design

When it comes to creating the design of your template, it’s important to keep in mind that Outlook uses a fixed-width layout. This means that you’ll need to design your template at a specific width and test it to ensure that it looks good on different screen sizes. It’s also important to use table-based layouts, as this is the only way to ensure that your template will display consistently across different email clients.


When choosing the typography for your template, it’s important to choose a font that is widely supported by email clients. Some safe options include Arial, Verdana, and Georgia. It’s also important to consider the size and color of your text, as well as the spacing and alignment.

Images and Media

Images and media can be a great way to add visual interest to your template, but they can also be a source of problems. When adding images, make sure to use the correct file format (e.g., JPEG for photographs, PNG for graphics with transparent backgrounds) and optimize the file size to ensure that your email loads quickly. It’s also important to include alt text for images, as this will be displayed if the image doesn’t load properly.

Design Outlook Email

Testing and Optimizing

Once your template is designed, it’s important to test it thoroughly to ensure that it looks good and functions correctly on different email clients and devices. Use email testing tools like Litmus or Email on Acid to see how your template will look in different environments. Look for any issues with the layout, typography, or images, and make any necessary adjustments.


In conclusion, designing an Outlook email template can be a challenging task, but with some planning and understanding of the platform’s limitations, it is possible to create a professional, effective and attractive template that will help you communicate with your audience more effectively. By considering the purpose of your email, your audience, and the message you want to convey, planning the template, and testing it thoroughly, you can create an email template that will make a great impression on your recipients.